Edit event template guest lists

Note: To edit guest lists in a template, you need the Admin permission on the template or venue. Learn more about Permissions.

Guest lists in event templates define the structure for all events using that template. When you modify a guest list in a template, the changes propagate to all associated events. However, deleting a guest list from a template only removes it from events where the list is empty, ensuring guest data is never accidentally lost.

Steps to manage guest lists

1. Go to Events (main menu) > Templates tab > your template > Guest lists

Add a guest list

Normal guest list

1. Go to Events (main menu) > Templates tab > your template > Guest lists
2. Select Add guest list (or ➕ button on mobile)
3. In the dialog, choose the Normal tab
4. Enter a name for your guest list
5. Choose a color (optional)
6. Select Add

Permanent guest list

1. Go to Events (main menu) > Templates tab > your template > Guest lists
2. Select Add guest list (or ➕ button on mobile)
3. In the dialog, choose the Permanent tab
4. Select a permanent guest list from your available lists
5. Select Add

The permanent guest list will link to all events using this template. Learn more about Permanent guest lists.

Edit a guest list

1. Go to Events (main menu) > Templates tab > your template > Guest lists
2. Update the guest list name or color directly in the list
3. Changes apply to all events using this template

Reorder guest lists

1. Go to Events (main menu) > Templates tab > your template > Guest lists
2. Drag the handle icon (on the right side of each guest list) to reorder

The order you set determines how guest lists appear throughout all events using this template.

Delete a guest list

1. Go to Events (main menu) > Templates tab > your template > Guest lists
2. Select the three dots icon in the upper right corner of the guest list
3. Select Delete
4. Confirm the deletion