Create an event

An event holds the guest lists for one occasion, whether it lasts a few hours or several days. Create it from scratch, or base it on an event template to reuse guest lists, custom fields and permissions (see Event templates).

To create an event, you need the Admin permission on a venue. Learn more about Permissions.

Steps to create an event

1. Go to Events (main menu) > select New event (below the list, or ➕ button on mobile)
2. Fill in the event details:
   • Use a template (optional checkbox) - base the event on an event template
   • Template (required, shown only when Use a template is checked) - the template the event is based on
   • Venue (required, shown only when Use a template is not checked) - select existing or add new
   • Name (optional) - if left empty, the event takes the name of its template or venue
   • Starts (required) - date and time
   • Ends (required) - date and time
   • Name of the first guest list (required, shown only when Use a template is not checked) - prepopulated with default name
3. Select Create

When you use a template, the event gets its venue and guest lists from the template.

The system will redirect you to your new event where you can begin adding guests.

Event naming

If you don't provide a name, the event is named after its template or venue. The date is shown next to the name wherever the event is listed.

Using templates

Event templates let you reuse the same structure (guest lists, custom fields, permissions) across multiple events. This is especially useful for recurring events. Changes to a template automatically update all events using that template.

Alternatively, you can copy an existing event if you don't want to use templates.