Add or import guests to an event

You can add confirmed guests to your event in several ways: manually one by one, importing from files, or copying and pasting from text sources like emails or messages.

Note: This explains how to add confirmed guests. If you want to collect RSVPs, use Invitations. You can also add guests by linking Permanent guest lists.

Permissions: To add guests, your user account needs the Add guests permission. See Permissions for help setting up permissions.

Add a single guest

1. Go to Events (main menu) > your event > Guests
2. Select Add guests at the bottom of the guest list, or the ➕ in the lower right corner on mobile
3. Stay on the Single tab
4. Fill in the guest details:
   • First & last name (required)
   • Guest list - choose existing or create new
   • Total tickets - number of people for this name (defaults to 1 if empty)
   • Free tickets - number of free tickets included in total (defaults to 0 if empty)
   • Any custom fields you've created, or add new ones by selecting New custom field
5. Select Add

Note: Use free tickets to track scenarios like "John Smith +2 (1 free)" where one person is complimentary but others pay.

Import from files

1. Go to Events (main menu) > your event > Guests
2. Select Add guests at the bottom of the guest list, or the ➕ in the lower right corner on mobile
3. Select the Import tab
4. Choose your Excel, CSV, or text file
5. In the importer, map your file columns to guest fields:
   • Choose from predefined fields like name, ticket count, guest list, email
   • Select Custom field for unique data
   • Choose Skip for columns you don't need
   • You can use multiple columns for names
6. Select Import

Note: Excel files accept one sheet per file with column titles in the first row. The importer handles tens of thousands of guests in seconds.

Copy and paste from text

1. Go to Events (main menu) > your event > Guests
2. Select Add guests at the bottom of the guest list, or the ➕ in the lower right corner on mobile
3. Select the Text tab
4. Paste or type your guest names
5. Choose which guest list to add them to
6. Select Add

Text format options

One name per line:

John Smith +2

Free tickets in parentheses:

Katy Perry +1 (2)
Hugo Smith (free)

Notes after colon:

Jon Snow +2 (3) : King of the north

Email after name:

John Smith john@attendium.com

Note: The system automatically checks for duplicates within your import and against existing event guests.