Creating an open invitation

Go to Invitations (main menu) > Open. To create a new open invitation, select New invitation below the list of invitations.

You will now be presented with the invitation creation page:

During the setup of your invitation, you will always have access to a preview on the right-hand side. Make use of this preview to gain a better understanding of how the final invitation page will appear before you publish it.

Invitation fields

Description

To begin, it is important to provide a description for your invitation. This description will be displayed in the list of invitations and is intended for your reference purposes only. For instance, you might enter "Social media" as the description for an invitation that you plan to post on various social media platforms.

Use a template

If you anticipate creating multiple invitations with identical settings, you have the option to set up an invitation template for convenience. By selecting Use a template, you can take advantage of this feature, which can significantly save you time. Setting up the invitation settings just once for all of the invitations will be sufficient, thanks to the template functionality.

Invited to guest lists

In this section, you choose the guest lists the invitation offers and how many tickets are available. Select Add guest lists to add a guest list. For each guest list, Max total tickets sets how many tickets the invitation can give out on that list, and Max tickets per guest sets how many tickets each guest can get. Select Free if the tickets on that list should be added as free tickets.

Note: Event-specific limits also apply to invitations. For instance, if the user that created the invitation is authorized to add only 100 guests to the VIP list and this quota is met, the invitation will indicate that the VIP guest list is full.

Custom fields

By default, the invitation collects the guest name and the number of people attending. If confirmation emails are enabled, the email address is also collected. However, if you require additional information, you can set up custom fields using the form builder provided. This allows you to define the title and field type for each custom field. It is essential to choose the appropriate field type for your specific needs and mark them as required if necessary. The available field types include:

• Text: This creates a single-line text field.
• Paragraph: Similar to the text field but offers a larger text box, suitable for longer sections of text.
• Multiple choice: Enables the user to select one option from a list of multiple choices.
• Checkboxes: Allows the user to select any number of options from a list.
• Dropdown: Presents the user with a dropdown menu to select a single option.
• Email address: Specifically designed for collecting email addresses.

Messages

Although not mandatory, it is common for invitations to include presentational text accompanied by images and downloadable files. In the Messages section of the invitation, you can customize the content that appears at various stages of the invitation process:

• Information message: This serves as the primary content displayed when the invitation is first opened. Utilize this section to introduce and describe your event, providing relevant details about the invitation's purpose.
• Confirmation message: This message is shown after a successful sign-up for your event, serving as a confirmation to the attendee. You can use this opportunity to express gratitude, provide additional instructions, or offer any necessary follow-up information.
• No tickets message: This message is displayed when there are no more available tickets, either due to the limits set within the invitation itself or the event as a whole. Use this message to inform potential attendees about ticket unavailability and provide alternative options, if applicable.

By customizing these messages, you can ensure effective communication with your invitees throughout the invitation process.

Send confirmations to guests

By selecting this checkbox, you can activate automatic email confirmations for this invitation. It is selected by default. The confirmation emails are sent from users@attendium.com, and replies from guests go to the address you enter in Reply-to email address. Please note that the contents of the confirmation emails will be generated based on the invitation and event settings. It is essential to thoroughly test the invitation and ensure that you are satisfied with both the invitation page and the emails before sharing them with your guests.